Kellpro.com

KellPro Recording System

This widely used client/server software system automates many of the tasks performed in County Clerk and Recorder of Deeds offices. The KellPro Recording System is designed to save time and money by reducing the cost of many of the materials used for recording official public records and by efficiently automating business tasks.

Land Recording Module
Developed with direct interaction with dozens of County Clerks and Recorders of Deeds, the KellPro Recording System is an extremely easy to use system, built especially to utilize the power of the computer in those offices. Improve efficiency and provide increased levels of service to constituents by using widely proven computer technology. Reduce office costs by replacing expensive bound books with more easily searched and read computer printed index books. Users enter data one time and it shows up in every place in the system where the data is required. It is then possible to produce the Reception Book, Direct Index and Indirect Index as well as retain that data to make future data entry easier. Fast, intuitive searches and easily understood data entry makes this product an acclaimed tool in nearly 100 counties across the country.

Receipts/Cashiering Module
Regular bookkeeping and financial accounting is automated, thereby reducing error and the amount of time required to produce reports and perform routine calculations. The KellPro Recording System provides a highly flexible structure for standard fees that is easy to use and helps a county maintain compliance to state and local regulations for assessing costs for services. Automation of office receipting produces daily deposit tickets, daily and monthly cashbook reports, computer printed receipts and dozens of other reports with accurate financial information. Receipting is tightly integrated with other modules, allowing fast, easy acceptance of payment for filings, copies and every other type of transaction. Behind the scene tracking of data entry and changes provide audit trails to assure accountability for auditors and oversight agencies.

Electronic Recording - eRecording
KellPro has partnered with SimpliFile, the leading eRecording provider in the nation, to provide electronic filing capabilities. eRecording simplifies the recording process for large volume recorders and for the office staff. Review filings, accept or reject submissions, adjust fees if needed and accurately import data or images directly into the KellPro Recording System with minimal effort. Hours of data entry can be saved each week as eRecording is widely adopted in each jurisdiction.

Publishing on the Internet
The KellPro Recording System has integrated tools to help county officials satisfy the public demand for instant access to public records on the internet. Utilizing KellPro hosting sites keeps the county data and images safe from intrusion and provides a layer of redundancy that has protected valuable county records from disaster numerous times. Seamless integration of publishing functions provides high visibility service to a county official's constituents without effort.

Plat Maps Module
Special functions are provided as part of the KellPro Recording System for viewing and printing plat maps. Search by name to locate a map, then zoom in to any part of the map to view the tiniest detail. Any part of a map can be printed to standard laser printers or entire maps can be printed on high resolution laser printers or plotters to retain detail from the original map. KellPro's unique Document Doctor processes are often applied to aged maps to produce a digital image that is superior to the original. This module is often provided as a stand-alone system for sites needing only the map indexing, viewing and printing functionality.

Vital Statistics Module
Record Military Discharges (DD214s), Birth Certificates, Death Certificates, Marriage Licenses and other miscellaneous instruments. Use the same familiar search paradigms for locating these valuable records. Instantly access data and digital document images of original records from any computer.

School Records Module
Store valuable genealogical records in the easy-to-use School Records Module. Digital images of original school records can be instantly accessed with a push of a key. Fast searches by child or parent name, by school district, by date range or by enumerator name helps locate difficult to find records. Fast indexing screens aid in digitizing and indexing historical records efficiently. Coupled with KellPro Imaging Services off-site indexing service, the School Records Module can make all county school records electronically accessible in a very short amount of time. See more information here.

Lien & Judgment Module
Track any kind of Lien or Judgment filed. This tool is fully customizable to your needs and stores data from Mechanics, Doctor and Hospital Liens or any other kind of special lien filed in your county. Perform fast searches by name, instrument type and date or generate Reception Books, direct and indirect indexes from the data stored in this module. All documents can be imaged for fast, easy access to digital copies from any computer on the network.

UCC Recording Module
For counties that continue to track Uniform Commercial Code filings locally, the UCC Recording Module is a highly efficient tool. Image new or historical UCCs to provide instant access to the actual documents from every user's desk. With fast searches by debtor or secured party, unlimited property description storage and easy to use referencing to prior or subsequent UCCs, the system provides everything an office needs to efficiently track and provide access to UCCs.

Public Access
With physical storage space at a premium in many courthouses, computerized public access to documents provides an inexpensive alternative to building new offices. Extremely user friendly searches, fast document retrieval and a wide variety of printing and viewing options provide a wide range of options for an official to satisfy public demand.

Reporting
The KellPro Recording System provides a complete audit trail on financial transactions as well as fulfilling other reporting needs. The following reports, as well as a myriad of others, are available to users at the touch of a few buttons:

  • Reception Record - simulates hand-written reception book
  • Direct/Indirect Index - computerized Grantor or Grantee indexes
  • Tract Book Index - simulates hand-written tract book index
  • Receipts - computerized receipt book
  • Deposit Report - bank or treasurer ready deposit ticket
  • Daily Cashbook - daily detail with sub-totals for each fee category
  • Monthly Cashbook - daily totals with sub-totals for each fee category
  • Receipt Register - summary report for all receipts in a range
  • UCC Search Report - shows UCCs found in a certified search
  • Marriage Licenses - for sites where certified copies are needed on banknote paper
  • Death Certificates - for sites where certified copies are needed on banknote paper

How the KellPro Recording System Can Save Your Office Time and Money

  • Access recorded information quickly without leaving your desk.
  • Use data entered one time in every location where it's needed.
  • Answer questions about recorded documents quickly without pulling books or files.
  • Search through years of instruments in seconds.
  • Instantly produce indexes or reports from search results.
  • Create look-up lists with frequently used data from your office.
  • Replace expensive, bulky, hand-written books with less expensive computer generated books.
  • Enter payment data one time to print receipts and all other reports containing financial information.
  • Batch scan instruments or books quickly and efficiently.
  • Print document images or any region from a document image on high quality laser printers.
  • Per station annual licensing costs among the lowest in the industry.
  • On-site configuration & training gets your office up and running quickly.
  • Capable, friendly support staff available via toll-free telephone hot-line.
  • Remote control support capabilities provide instant help when you need it most.
  • Annual software updates with new features at no additional cost.

These are just some of the advantages to utilizing the KellPro Recording System in your office. Call toll-free 1-888-KELLPRO (535-5776) to learn more or to schedule a demonstration in your office.

Other Links...